Plan

• Pick a committee
• Appoint a committee chair
• Understand the who, what & why
• Decide on a theme
• Pick a date
  

Prepare

• Estimate your event attendance
• Reserve a facility
• Prepare a budget
• Delegate committee
• Line up vendors
• Order patches
• Prepare & distribute flyer

Perform

• 1 – 2 months ahead
  • Collect registrations
  • Start shopping
  • Check with committee regularly
• 2 weeks ahead
  • Check facility
  • Call all vendors
  • Meet with your committee – assign tasks
  • Make a timeline of the event in 10 minute intervals
• Day of event
  • Arrive at least 1-2 hours early
  • Go over checklist
  • Delegate volunteers
  • Enjoy Event!!!

Pack It Up

• Return anything borrowed or rented
• Send notes or verbally thank all volunteers
• Buy thank you gifts for committee members
• Turn in roster & budget to Event Organizer
• Council no longer requires a roster or ethnic breakdown
• Mail check requisition & receipts to SU Treasurer