Estimate your number of attendees.

• Click her for SU2 registration numbers

Reserve your facility
You most likely need to reserve a facility for your event. It is a good idea to start months in advance. Large facilities fill up quickly! In some cases you may even need to change your date based on facility availability

• Be Flexible!
• Click here for information on some ot the facilities available in Yorba Linda

Delegate the committe.

• Give each committe member a clear assignment and description of their tasks
• Set a timeline for completion of task.

Prepare your event budget and start a checklist
The goal of every SU event is to BREAK EVEN. You will determine how much to charge for your event by estimating your budget.

• Budget items to consider:
  • Facility cost
  • Food or snacks
  • Paper goods
  • Entertaiment
  • Decorations
  • Patches
  • Craft or office supplies
  • Miscellanous (Allow 10% for unforeseen or miscellaneous expenses)

Start a spreadsheet or worksheet.

Click here for a template

• After you've estimated your budget and estimated the number of attendees, determine how much you need to charge for the event.
• Add 10-150% to whatever number you come up with.
• Extra expenses will arise - they always do!

Submit your budget to the Event Coordinator for Approval.

Reserve your entertainment
Popular speakers or entertainers fill their schedules months in advance. Call and reserve their services as soon as you know your date.

Order your Patches

• Patches can take up to six weeks. Order early so you have them in time for your event.
• Click here more information on ordering patches including links for companies that do Girl Scout patches

Click here for some sample flyer ideas and tips

Click here to email SU2 Webmaster

Publicize your event

• Start publicizing your event as soon as you know the date. Girl scouts, leaders and their parents are BUSY people. Get your date saved as soon as possible.
• Provide a flyer to the SU webperson so she can put it online. Click her to email her. Even if you don't know all the details, get a 'Save the Date' flyer out there. Ask the SU webperson to email your flyer to all the leaders or the appropriate age groups.
• Whenever possible, provide your flyer in a .pdf format to the webperson.. If you are having problems with your flyer, email her and ask her to help you. Email her here.
  
• Click here for some sample flyer ideas and tips